ECYD
LIFE
| Date | What | Where | Level | Who to Contact |
| Apr 29 – May 4, 2024 | International RC General Convention |
Rome, Italy |
International | Fr. Patrick O’Loughlin |
| April 11, 2024 | ECYD Directors’ Spring Collaboration Call |
Zoom |
Territory |
Amelia Hoover |
| April 29, 2024 | Challenge and Conquest Group Coaching Call |
Zoom |
Territory |
Christina Jacobeen |
| May 22-23, 2024 | ECYD Life Department Q2 Offsite |
Atlanta, GA |
Department | Fr. Patrick O’Loughlin |
| May/June, 2024 | Challenge/Conquest 2024-25 Registration launched | Territory | Donovan Novak | |
| June/July | ECYD Mission Corps Sites and ECYD Summer Camps | Local |
ECYD MC – Aly Brotherton Camps – Donovan Novak |
|
| June 17-21, 2024 | National Eucharistic Congress | Indianapolis, IN | Territory | Aly Brotherton |
| July 21-28, 2024 | ECYD/RC High School Conventions | Atlanta, GA | Territory |
Girls: Brittany Tobar-Hanavan Boys: Fr. Patrick O’Loughlin |
|
Sept 1, 2024 |
Deadline to send ECYD Mission Corps Site Info for Summer 2025 |
|
Territory |
Aly Brotherton |
|
Sept 23, 2024 |
Challenge and Conquest Group Coaching Call |
Zoom |
Territory |
Christina Jacobeen |
|
Aug-Dec, 2024 |
Orientation for New ECYD Directors |
Virtual – monthly 1-1s |
Territory |
Fr. Patrick O’Loughlin |
|
Sept 1, 2024 |
Applications open for Winter ECYD Missionaries 2025 |
Territory |
Aly Brotherton |
|
|
Sept 12, 2024 |
ECYD Directors’ Fall Collaboration Call |
Zoom |
Territory |
Amelia Hoover |
|
Oct 1, 2024 |
Deadline to register Challenge and Conquest clubs for money back to local ECYD sections |
|
Locality |
Donovan Novak |
|
Nov 1-3, 2024 |
ECYD Adult Leadership Summit (ECYD Directors and their directive team) |
Columbiere Retreat & Conference Center. 9075 Big Lake Rd, City of the Village of Clarkston, MI |
Territory |
Fr Patrick O’Loughlin |
|
Nov 1, 2024 |
ECYD Mission Corps Application Opens for Summer 2025 |
|
Territory |
Aly Brotherton |
|
Nov 1, 2024 |
ECYD Life Department Giving Campaign Launched |
Virtual |
Territory |
Fr Patrick O’Loughlin |
|
Nov 2, 2024 |
Annual ECYD Camp Administration Registration launched |
|
Territory |
Donovan Novak |
|
Nov 3-9, 2024 |
National Vocation Awareness Week |
|
Local |
RCD |
|
Nov 11, 2024 |
Challenge and Conquest Group Coaching Call |
Zoom |
Territory |
Christina Jacobeen |
|
Nov 17-23, 2024 |
National Missionary Awareness Week |
|
Territory |
Aly Brotherton |
|
Nov 20, 2024 |
Liturgical Feast Day of St Jose Sanchez del Rio |
|
Territory |
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Nov 24, 2024 |
Solemnity of Christ the King |
|
Local |
RCD |
|
Dec 29, 2024 – Jan 2, 2025 |
Ignition National Retreat |
LC Novitiate and College for Humanities 475 Oak Avenue, Cheshire CT |
Territory |
Fr Jaime Lorenzo |
|
Dec 31, 2024 |
Deadline for ECYD Camp Administration Registration |
|
Territory |
Donovan Novak |
|
Jan 21, 2025 |
St. Agnes Feast Day – Patron Saint of ECYD |
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Jan 26 – Feb 1, 2025 |
Catholic Schools Week |
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Feb 1, 2025 |
Deadline for ECYD Mission Corps Applications |
|
Territory |
Aly Brotherton |
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Mar 17, 2025 |
Assignment of ECYD Missionaries |
|
Territory |
Aly Brotherton |
|
Feb 7-11, 2025 |
ECYD Professional Development Days |
Mother Boniface Spirituality Center, Philadelphia |
Territory |
Amelia Hoover |
|
Feb 10, 2025 |
St. Jose Sanchez del Rio Feast Day – Patron Saint of ECYD |
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Feb 14-17, 2025 |
National ECYD Middle School Boys Sports Tournament |
Sacred Heart Apostolic School, Indiana |
Territory |
Fr Patrick O’Loughlin |
|
Feb 17-23, 2025 |
International ECYD Meetings |
Rome, Italy |
International |
Fr Patrick O’Loughlin |
|
Apr 3, 2025 |
ECYD Directors’ Spring Collaboration Call |
Zoom |
Territory |
Amelia Hoover |
|
Apr 17-20, 2025 |
Holy Week and Easter |
Local Mission |
Local |
RCD |
|
May/June |
Challenge and Conquest 2024-25 Registration launched |
|
Territory |
Donovan Novak |
|
June/July |
ECYD Mission Corps Sites and ECYD Summer Camps |
|
Local |
ECYD MC – Aly Brotherton Camps – Donovan Novak |
|
July 22-Aug 4, 2025 |
IEETL – International Encounter of ECYD Team Leaders (for 16+, arrival 22nd, departure 4th) |
Rome, Italy |
Territory |
Natalia Santos, Maura Henkel |
|
July 27-Aug 4, 2025 |
ECYD/RC National Convention for the Jubilee in Rome (for 16+, arrival 27th, departure 4th) |
Rome, Italy |
Territory |
Girls: Brittany Tobar-Hanavan Boys: Fr Patrick O’Loughlin |
ECYD Administrative Support & Event Planning
Basic Principles for Operating an ECYD Section
- All events offered by ECYD should be registered and follow the event guidelines of RC Activities at click here.
- All adult volunteers for ECYD follow the volunteer certification process at click here.
- The Safe Environment Policy and the Code of Conduct of RC activities apply to all adults serving in ECYD and all the safe-environment requirements and guidelines of the given diocese need to be followed and respected. Note: Contact with any minor via social media, text, email, or phone must be approved in writing by the parents signing the standard RC Activities, Inc. minor permission forms and choosing their preferred contact option. This applies only to 15-year-olds and up, as contact with those under 15 is only permitted directly through the parents.
Administrative Basic Principles & Accounting Practices for an ECYD Section
- ECYD Sections in the United States are run under RC Activities, Inc. – 501(c)3 and therefore all of the administrative and accounting policies and procedures of said corporation apply.
- Each ECYD Director is responsible for the administration/finances of their ECYD Section (Cf. ECYD Statutes #44).
- Each ECYD Director submits an annual budget to the RC local director according to the dates indicated by the local director.
- The funds of ECYD are restricted to the mission and ends of ECYD and are not to be used for LC or CRC community needs or other needs that don’t fall under this mission and end. When an ECYD section uses the space of a community for the use of ECYD missionaries, a written memo of understanding between the ECYD section and the community needs to be established with the agreement on what will be paid for room and board or other expenses.
- Each entity operating under RC Activities, Inc. needs to use QuickBooks as its accounting tool – if a section is not currently using this, please contact the RC Federation Administration office to help you set it up.
- The books need to be reconciled by the 10th of each month (for the prior month).
- Monthly Standard P&L and balance sheet report should be run, printed, signed off by the ECYD director, and kept on file after reconciliation each month.
- Quarterly financial reports should be run and sent to the ECYD director for review and then to the RC local director.
- The Federation and each one of its entities within (sections, works of apostolate, programs, etc.) are working to be self-sustaining. (Cf. #96, 98, and 99 of the Statutes of the Regnum Christi Federation). The goal is that an ECYD Section is self-sustaining. Each locality can determine if the ECYD Director and their leadership teams are volunteer or stipend positions and determine the remuneration accordingly. Remuneration for any position follows the policy of the territory.
- The three primary ways to receive revenue in an ECYD Section are via its operations (activities, fees, etc.), via fundraising, and by being subsidized by the RC locality. The flow of money should follow the correct channels and be properly documented. If a locality or adult section is subsidizing ECYD, the full amount of the subsidy should be transferred to ECYD rather than having the locality or section pay the expenses on behalf of ECYD. This policy is a good business practice as it provides the locality with a clear picture of the full cost of operating the ECYD Section
Basic Principles for Fundraising/Development of an ECYD Section
- ECYD Directors and their teams can fundraise on behalf of ECYD and its programs.
- Since ECYD is part of the greater RC family in a given location, fundraising initiatives should be coordinated with the RC local director and other RC entities in a given locality (e.g. Consecrated communities, LC communities, schools, retreat centers, etc.) and applying the donor-centric model.
- Each ECYD Director works to fulfill their fiduciary responsibilities and transparency in the use of donations according to their given purpose.
- If some type of conflict regarding fundraising, benefactors, and donations arises, the ECYD Director informs the RC local director and works to resolve the conflict as needed.
